With several projects in the works, Paonia town trustees awarded three bids at the Sept. 27 meeting.
Copeland Supply in Grand Junction was awarded a bid of $2,380 for construction of a splitter box. Construction of the concrete portion of the box is complete.
Public works director Travis Loberg explained that the splitter box will be located on the German Creek Spring line. In the early 1970s when the spring was allocated for municipal use, 80 percent of the water went to the town, with the other 20 percent returning to the creek for agricultural use. The existing divider system was determined to be inadequate by the water commissioner and the state is requiring the town to upgrade to an automatic splitter box.
Trustees also awarded a bid of $1,650 for transportation and installation of the box to Roop Excavating in Paonia.
A bid for clean-up work at the town's former sewer plant was awarded to Roop Excavating, which put in a low bid of $8,000. Work includes removal of several tree stumps along Third Street, demolition of two existing buildings, leveling of the site, and hauling of waste materials to the landfill. Funding will come from an account established for rehabilitation of the property when the former plant was decommissioned. The town will pay for state demolition permits and asbestos inspection.
Once complete, installation of a new water main running from Niagara Avenue to the edge of the North Fork River can be completed, said Loberg. The board has yet to designate a future use for the vacant property.
At the Oct. 11 meeting trustees may consider awarding of bids for the out-of-town water line replacements construction project. The project, which is broken down into four project segments and bid schedules, involves replacement of the water transmission mains from the two-million-gallon Lamborn upper water treatment plant on Roeber Road to the lower one-million-gallon Clock Water Treatment Plant on Lamborn Mesa Road and along Omega Road to the half-million-gallon water storage tank on Cresthaven Road.
Bids were due to be opened on Sept. 30. Due to delays in obtaining pricing for piping materials in sub-bids, bid deadline was extended to Tuesday, Oct. 4, at 1 p.m., according to interim town manager Dan Dean.
Engineering, environmental review and surveying for the project are already complete. Funding for the water line project comes from low-interest loans from the Colorado Water Resources and Power Development Authority and from the Colorado Department of Local Affairs. Those funds were originally earmarked for water storage and delivery projects. Because the need for additional storage was determined to be unnecessary after funding was secured, the town decided to use funds to replace deteriorating water lines within the distribution system. The town has until the end of 2017 to use the funding.
Trustees also approved town engineers West-Water Engineering to complete a storm water management plan (SWMP) related to the pipeline project. WWE estimates a cost of $6,000. Dean told trustees that using WWE rather than another contractor will save the town money since they are familiar with the project.
The actual cost of the SWMP may vary depending on "unforeseen expectations and requirements" by the state health department, according to information provided by WWE. Bi-weekly and after-storm event inspections are not included in the estimate.
At the Sept. 27 meeting trustees also voted to renew commitment for the town's property and casualty and worker's Compensation with the colorado Intergovernmental Risk Sharing Agency (CIRSA). The quote for property/casualty insurance pool for 2017 is $52,615. The town's contribution before reserve and loss experience is $43,883, and the impact of loss experience was set at $8,732.
Dean noted that CIRSA included an option to reduce property/casualty premiums by reducing deductibles, which are currently $1,000 across the board, according to a memorandum submitted by Dean. He recommended the town not go with that option, since it's possible that one claim could "wipe out the savings" of the lower premium.
Trustees voted to spend $20,917 to renew worker compensation coverage. The base amount is $20,917, with an additional cost of $808 for past loss experience.
Trustees also voted to direct town staff to create an ordinance to close a fund established by the town in 2002. Town treasurer Ross King explained that he and finance director Cindy Jones have researched to determine the town's original intent in establishing the fund. Looking at 2002 minutes, references are made to putting aside funds for capital improvements for future out-of-town water storage and repairs projects, said King. At one time the account balance was at about $147,000, and in the interim, the town suspects the funds were stolen between 2006 and 2012, during the period when between roughly $393,000 and $647,000 was embezzled by the former town finance officer.
The account still has about $4,000, but there hasn't been nor is there now any management of or plans for the account, said King. He and Jones recommend dissolving the account and transferring the balance to the town's operating account.